| MINUTES OF THE EIGHT BIENNIAL GENERAL MEETING
Date : 22ND JUNE 2007
Place: 7th floor CIMB BANK JLN TUN PERAK
Agenda 1 – Appointment of the Chairman for the Meeting
The meeting was called to order at 6.15pm upon obtaining the required quorom. Bro M Rajandran proposed Bro Sabree Bakee as Chaiman while Bro Valiappan seconded. Since there was no other proposal, Bro Sabree was appointed Chairman of the Meeting.
Agenda 2 – Appoinment of Minutes Secretary
Bro Zainal Abidin proposed that Bro Mohd Zubir be the Minutes Secretary. Bro Sivanaswaran seconded. There being no other proposals, Bro Mohd Zubir was appointed Minutes Secretary.
Agenda 3 – Opeaning Address by Chairman of the Meeting – Bro Sabree Bakee
The Chairman thanked all the members for supporting the Union and attending the BGM. He informed that the Exco has work very hard to improve Union. He also said that support from all members is very important in facing challenges ahead with this new management.
The number of members has been increase to 817. An effective communication tools is very important to get the members informed of all activities of the Union. With this concerns, the Union now launch our new website www.unioncimb.org.my. With this website the Union has columns for members to give ideas, to know the activities of the Union, List of Training conduct by MTUC and others.
Agenda 4 – Welcome Address by Secretay Bro Ng Peng Ho
Bro Secretary, thank all those present for coming to the 8th BGM. It was heartening to see the eagerness on the members to know the current news and exchanging views with the Exco Members.
Bro Secretary also mainly emphasized on the new project (Induction Course) to be undertaken by the Union. With this the Exco wanted the members to be aware on their basic rights as a member as well as to inculcate the spirit of togetherness.
Further Bro Secretary touch on the Union Website that was launched prior to the BGM. This Website will be the communication tool among members as well as to interact with the Exco in a speedier mode.
Bro Secretary also stressed on the need to strengthen the Union membership by introducing member to get member campaign, with inclusion of Group Insurance to other staff of the Bank. By doing this it would indirectly increase the financial status of the Union.
Lastly Bro Secretary spoke on the need to get involved directly or indirectly with Union activity as he emphasized on the deterioration of the spirit of Unionism in this country as well as our own union. Inactivity of majority of members would lead to destruction of own Union.
Agenda 5 – Confirmation of Minutes of the 7th BGM held on 9th September 2005
There was no issue raised. Confirmation of the minutes was Proposed by Bro M Rajandran and seconded by Bro Valiappan. Agenda 5 was confirmed unanimously.
Agenda 6 – Adoption of Biennial Report of the Executive Council for the period 1st April 2005 to 31st March 2007
Bro Ng Peng Ho spoke on the introduction of our website www.unioncimb.org.my and our Group Insurance Scheme.
Bro Vegabalan proposed the adoption of the Biennial Report and was seconded by Bro Dunstan. Agenda 6 was adopted unanimously.
Agenda 7 – Adoption of Audited Statement of Accounts and Balance Sheets for the period ending 1st April 2005 to 31st March 2007.
Bro M Sanmukam reported on the financial position of the Union. As of 31st March 2007 our Income increase by 65% from RM80,522 to RM133,241. Our asset is RM276,943 (of which FD RM253,529). The total expenditure for the same period is RM94,922. We have Income over Expenditure of RM36,319.
Bro Vegabalan requested that the Penyata Pendapatan dan Perbelanjaan should also be enclosed in English version.
The Chairman agreed and said this will be included in the future coming BGM report.
The Accounts were proposed by Bro Salleh and seconded by Bro Hj Salleh. Agenda 7 was adopted unanimously.
Agenda 8 – Adoption of Estimated Income and Expenditure for the period 1st April 2007 to 31st March 2009.
Bro Sanmukam briefed the members of the estimated Budget. The estimated income was based on an average membership of 1,200 to increase by 50%. We also estimated to increase earning from commisen received from Group Insurance Scheme by 50%. This is in view of the merger with SBB and we believe it is achievable with the large numbers of potential staffs yet to join the Union.
An increase in Allowances to RM96,000 from RM24,000 was proposed. An amount of RM30,000 proposed for Traveling. An RM100,00 was proposed for Training. Also proposed budget for RM20,000 for BGM, RM10,000 for website, RM24,000 for Administration, RM6,000 for Attire and RM10,000 for Members Welfare Fund.
The overall increase in the budget Income proposed in view of the anticipated increase in new members joining and participation in the Group Insurance Scheme. The increase in the proposed Expenditure budget was in view of the need to meet members in all states, membership drive through road shows and conducting Induction trainings for members.
Bro Vegabalan asked the need of the increase in the Allowances to RM96,000 and the budget for Attire RM6,000. Bro Vegabalan also proposed that the Union to take a Group Insurance coverage for all members. Bro Ng Peng Ho explained that the Union now days required more commitments and efforts in ensuring the smooth running of the Union. Our Union Exco’s paid monthly allowances of RM24,000 while AMCO (Maybank Executive Union) is paid total to RM72,000 since 8 years ago. It’s time that the EXCO’s hard work and commitments to be appreciated. Being one of the Union at Executive level in the Industry we must always appears and show good impression when coming to public. Bro Ng peng Ho tells his experience where he attended a seminar at JW Marroits attended by Sultan of Perak, Other Unions and lawyers. Bro Peng Ho wore only his long sleeve shirt while NUBE 20 representative, Lawyers and others all attended wearing blazer. Bro Peng Ho feels Union Exco’s should have a proper attire to attend officials functions in the future.
Bro Daniel Ang proposed that for easy reference the projected budget need also to show the previous term budget for comparison. The Chairman Bro Sabri agreed and will be included in our coming BGM report.
Agenda 9 – Announcement of New Office Bearers for the term 2007 – 2009
The Chairman announced that there was an election held for President post (2 contestants), Assistant Secretary Post (2 contestants) and council membership (7 contestants). Out of the 744 balot papers sent out only 30% totaling to 225 responded.
Scrutineer, Bro Valiappan announces the results of the voting that was carried out on 8th June 2007 were as follows :
President No of Votes
1) Bro Sabri Bakee 201
2) Bro Vegabalan 22
Asistant Secretary
1) Bro Mohd Zubir Balber 185
2) Bro Kanavathi 36
Council Members
1) Bro Sahrim Sidek 200
2) Bro A Thiagarajah 175
3) Bro N Sivanasvaran 153
4) Bro M Sinniah 171
5) Bro Balasubramaniam 139
6) Bro Dunstan Dominic 137
7) Bro Ooi Kok Choon 120
The new office bearers for the period 2007 – 2009 were as follows:
President - Bro Sabri Bin Bakee
Vice resident - Bro Sivanesan Kandiah
Secretary - Bro Ng Peng Ho
Asst Secretary - Bro Mohd Zubir Balber
Treasurer - Bro m Sanmukam
Council members - Bro Shahrim Bin Sidek
Bro A Thiagarajah
- Bro N Sivanasvaran
- Bro M Sinniah
- Bro Balasubramaniam
The Chairman recorded his thanks and appreciation to the Scrutineers Bro Valiappan, Sis Thevagi and Bro Rajasekharan Nair for their time and efforts.
The Chairman also welcome the new council members and hope that all Exco’s will give their full commitments. The Chairman also announces that in successfully achieving the objectives of the Union, the Exco’s will appoint 10 Union Representative from all states.
Agenda 10 – Appointment of Two Internal Auditors
Bro Vegabalan proposed that Bro M Rajandran and Bro Ashok to be appointed as Internal Auditors. This was seconded by Sis Thevagi. No further proposal was received. As such Bro Ashok & Bro Rajandran were appointed as internal auditors.
Agenda 11 – Appoinment of External Auditors
Bro Rajandran proposed that the existing External Auditors to be retained. This was seconded by Bro Valiappan. There was no other proposal. Members unanimously agreed with appointment.
Agenda 12 – To consider and approve Honorarium for (a) President (b) Secretary (c) Treasurer d)Vice President e) Assistant Secretary and (f) 7 Executive Council Members for their services and performance.
Bro Rajandran announces that taking into considerations on the efforts and performances of the exco, the following quantum Honorarium was agreed by members present for the existing exco.
President RM5,000.00
Vice President RM1,428.57
Secretary RM7,000.00
Asst Secretary RM1,428.57
Treasurer RM5,000.00
Other five (5) Exco members RM1,428.57 each
.( RM10,000.00 to be shared equally by 7 members)
Agenda 13 – Election of five (5) Scrutinizers
The following members were proposed to the position of Scrutineers
Bro Hj Salleh
Bro Ghazali Abu Bakar
Bro Salleh Maarof
Bro Valiappan
Sis Thevagi
Bro Vegabalan proposed and seconded by Bro Zainal Abidin Mohamad. No further proposal were received. Thus all five of them were elected as the new Scrutineers.
Agenda 14 – To consider and Adopt Motions, if any
The Chairman informed that several motions received that need to be adopted by the members present. The motions are as follows:
- Change of Union Name
Proposal to change the Union name from Bumiputra-Commerce Bank Berhad Executive Staff Union Peninsular Malaysia to Union Executive CIMB Bank Peninsular Malaysia
Proposed by Bro Sivanesan Kandiah
Seconded by Bro Vegabalan
The mandate was given by the members to change the name accordingly.
- Change of Address
Proposal to change our Union address from the old address in Brickfields
To:
Tingkat 20, Menara BCB, Bumiputra Bank Bhd
No. 6, Jalan Tun Perak
50050 Kuala Lumpur.
Proposed by Bro Sivanesan Kandiah
Seconded by Bro Rajandran
Bro Sivanesan also noted that there is a possibility that the current address of the Union might change as there is already the intention of the Bank to convert the Union House into Office floor. The Bank might provide a new place for the Union.
Bro Rajandran proposed that the mandate is given to the Exco to set the right address once the confirmation is given. This was agreed unanimously by the members.
3) Incorporate New Logo
Proposal to incorporate new logo into our Union Name.
Proposed by Bro Sivanesan Kandiah
Seconded by Bro Ghazali Abu Bakar
Agreed by the all and members gave the Exco the man date to decide on the proper logo for the Union in future.
4) To affiliate with UNI.
Proposal to affiliate with Union Network International ( UNI ).
Proposed by Bro Sivanesan Kandiah
Seconded by Bro Ang Ming Chai
The above motions were unanimously agreed to change the Union’s name, Union’ address, affiliation to Union Network International and incorporate new union’s logo.
Agenda 15 – To transact any other business for which at least 3 days notice in writing shall be given to the Secretary prior to the date of the meeting
The Chairman said that no issues were raised but request members to take this opportunity to ask questions or give feedback to the exco.
Bro Rajandran enquired on the status of our ESOS 1997 case. Bro Ng Peng Ho said this case is still pending and awaiting letter from the court to refer this matter to the Industrial Court.
Bro Vegabalan express his appreciation to all exco for the good performances and hope the exco can continue the good works in the coming future.
Bro Micheal Doss highlighted that the management now introducing new grade and new term and condition for some job function. The notice given was insufficient for members to make any decision.
Bro Abdul Rahman request that the exco would do more road show to all states. He believes that outstations members are facing difficulties in meeting the exco unless the exco visit them. Bro Ng Peng Ho mentioned that last term the exco did visit Malacca, Johor, Ipoh and Penang. The exco also manage to organise a training which attended by all exco and the elected states representative. This year with the approved new budget the exco will do more road show to meet members at all states and will also organise more training for members to develop a closer relationship with all members.
Bro Ang Ming Chai proposed that to do membership drive by member get member. Bro Ng Peng Ho said it was a good ideas and hope a member will introduce one member. This will increase our membership and strengthen our Union. On this matter Bro Ghazali request the exco to have a membership drive campaign.
The Peresident Bro Sabri urges all members to effectively participate in the Union coming activities. He urges all members to support the exco by getting new members and introducing our Group Insurance Scheme to all staffs. Our objective is to be one of the stronger Union in the industry.
The Chairman recorded his thanks to the members for their attendance, active participation and support.
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